01 / Customers & follow-up
Start with a person. Keep the whole story.
Customer details, conversations, appointments, and documents stay together. Move from the first inquiry to the next deal without starting over.
Explore customer tools
CLOZBOX DMS
Your dealership.
One complete system.
From the first customer to the final payment.
All in one system. Right inside your dealership.
02 / Vehicle inventory
Every car. Every cost. One record.
Follow a vehicle from purchase and reconditioning to sale. Keep its photos, acquisition costs, title status, and history connected along the way.
Explore inventory
03 / Deals & delivery
Turn the right vehicle into a completed deal.
Bring the customer, vehicle, agreed price, and documents together. Work through cash, outside-financed, and Buy Here Pay Here deals with a clear record of what was finalized.
Explore deal workflows
04 / Customer payments
Receive a payment.
See the result.
Choose the customer’s account, record their payment, and open the receipt. The payment and updated balance stay connected to the deal.
Explore payments & collectionsCUSTOMER PAYMENTReal ClozBox recording · Demo data
05 / Finish the day
The details don’t get left behind.
Keep title deadlines, vehicle costs, commissions, forms, and reports tied to the work your team has already done.
Explore accounting & titles Explore forms & reports
06 / Outside buyers
Buyer Rep work.
Connected, too.
Vehicles, auction obligations, deposits, fees, and balances—kept together without mixing reserved auction funds with earned dealership income.
THREE BUYER REP STORIES
See the Buyer Rep workflow at a readable scale.
Every name, vehicle, VIN, auction, reference, date, and amount shown is fictional demonstration data.
Your data / Your dealership
Your records live here.
Not in our cloud.
Your team signs in over the dealership’s local network. Daily work doesn’t require an internet connection, and the public ClozBox website cannot access your dealership records.
- Individual accounts and staff permissions
- Encrypted local storage
- Dealer-controlled backups and signed offline updates
- Financial corrections preserve the original record
Read the security and backup details
PLAIN-LANGUAGE SECURITY
Local-first architecture
Normal application traffic is local. PostgreSQL uses a local Unix socket, dealer files live on encrypted local storage, and VIN data is installed locally.
- No required cloud runtime
- No cloud database or authentication
- No browser-to-database access
Credentials and sensitive data
Owner credentials use strong password hashing, full SSNs use device-local authenticated encryption, and Owner Vault operations require a separate PIN.
- Argon2id password hashing
- AES-256-GCM field protection
- Digest-backed sessions
Financial integrity
Finalized deal snapshots include an engine version and SHA-256 hash. Corrections use reversing records, and audit events are append-only and hash-linked.
- Immutable finalized snapshots
- Reversals preserve originals
- Hash-linked audit events
Backup and maintenance
Backups include manifests and verification. External copies use encryption and a dealer-controlled passphrase. Updates arrive as signed offline packages.
- Verified encrypted backups
- Approved USB workflow
- Signed offline updates
No system can promise absolute protection. Correct setup, strong credentials, physical security, and verified backups still matter.
THE SYSTEM BEHIND THE SCREEN
Your dealership.
Inside one small box.
Scroll to open ClozBox. Drag the model to take a closer look.
COMPACT BY DESIGN
A dealership system that fits in your palm.
The enclosure is only slightly larger than a credit card in footprint.
Shown with a bank cardJust larger than a credit card
PRODUCTION ENCLOSURE
94.5 × 64 × 35 mm
Designed to keep everyday dealership work close at hand without taking over your desk.
- Width
- 94.5 mm3.72 in
- Depth
- 64 mm2.52 in
- Height
- 35 mm1.38 in
Measured from the production enclosure design; the button pins and screw heads add about 1.5 mm.
Getting started
From your first question.
To your first day.
Talk with us about your dealership. We’ll help you take the next step.
- 01
Tell us what you need
Talk through your dealership’s needs with our team.
- 02
Review your options
See pricing and confirm what’s included before you decide.
- 03
Get ready for your first day
Contact our team for help getting started.
Want the full picture?
Explore the complete feature list without leaving the story.
View all ClozBox DMS features
CONNECTED DEALERSHIP WORKFLOWS
Sell vehicles
Move from prospect and customer records through inventory, calculation, documents, delivery, and permanent deal history.
- CRM and customer records
- Vehicle inventory and recon
- Cash, outside-finance, and BHPH deals
Service accounts
Build payment schedules, post receipts, manage collections, and preserve every correction through reversals instead of erased history.
- Actual/365 simple interest
- Fees-interest-principal allocation
- Payoff, repossession, recovery, and closure
Close the loop
Keep vehicle costs, commissions, title work, approved forms, and management reports tied to the operating record.
- Dealer Book and running cash
- Title and DMV work queues
- PDF packets, reports, and validated imports
CRM & CUSTOMERS
From inquiry to customer
Use custom pipeline stages, lead sources, vehicle interest, follow-up dates, tasks, appointments, activity history, and notes.
- Custom pipeline stages
- Prospect-to-customer conversion
- Dealership-specific custom fields
Detailed customer records
Maintain legal and preferred names, address, housing, employment, income, obligations, references, consents, and local files.
- Driver-license details
- AAMVA barcode intake with manual review
- Archive with preserved history
Protect the sensitive fields
Full SSNs are protected through the separate Owner Vault workflow and device-local encryption.
- Vault-protected full SSN
- Individual staff accounts
- Customer View isolation
VEHICLE INVENTORY
Know the vehicle
Record stock number, VIN, decoded identity, mileage, colors, acquisition source, seller, and verification history.
- Local vPIC VIN decoding
- Manual identity verification fallback
- Photos and thumbnails
Know the true cost
Connect purchase price, auction, buyer, transport, recon parts and labor, and flooring transactions.
- Itemized acquisition costs
- Recon parts and labor
- Flooring accounts and transactions
Preserve the lifecycle
Reasoned state transitions keep the path from acquisition to Dealer Book history visible.
- Acquired, recon, available, hold
- Deal pending, sold, wholesale, archived
- Permanent Dealer Book record
DEALS & FINANCE
Real deal structures
Support primary buyers, co-buyers, guarantors, trades, payoff, taxes, fees, products, deposits, and down payments.
- Cash, outside finance, and BHPH
- Trade allowance, payoff, and equity
- Charges, products, discounts, and exemptions
Exact calculations
Calculate in integer cents, review before finalization, then preserve the exact engine version and hash.
- Exact-cent totals
- Frozen final calculation snapshot
- Signed, delivered, funded, active, and closed states
Corrections stay visible
Reasoned amendments and reversals preserve what happened instead of silently changing financial history.
- Reasoned amendments
- Auditable reversals
- Append-only history
BHPH, PAYMENTS & COLLECTIONS
Service the schedule
Create schedules with Actual/365 simple-interest accrual and fees-interest-principal allocation.
- Partial and extra payments
- Grace periods and configured late fees
- Payment receipts
Work the collection queue
Use aging buckets, promises, notes, holds, and selected-date payoff quotes.
- Collection promises
- Notes and holds
- Payoff quotes by date
Preserve the account story
Voids, reversals, refunds, repossession, recovery, reactivation, and closure remain auditable.
- Voids preserve original entries
- Repossession and recovery
- Paid-off and closure status
ACCOUNTING, COMMISSIONS & TITLES
Practical money records
Track running cash, income, expenses, unpaid bills, vendors, owner draws, and manual bank snapshots.
- Bills and recurring reminders
- Vehicle-linked costs
- Reversing entries
Deal-based commissions
Calculate flat or vehicle-gross percentage commissions with bonuses and deductions that require reasons.
- Draft, approval, payment, and void states
- Linked expense when paid
- Printable statements
Title and DMV work
Manage deadlines, receipt, liens, temporary tags, registration, plates, fees, documents, and checklists.
- Title case tracking
- Printable work queue
- Deadline visibility
FORMS, REPORTS & IMPORTS
Controlled PDF packets
Map data and signature placements, publish immutable template versions, and preserve signed output.
- Customer and deal packet definitions
- Required document review
- Typed-name signature evidence
Approved reporting
Filter and sort authorized inventory, deal, payment, accounting, BHPH, title, and customer datasets.
- Screen, print, PDF, CSV, and XLSX
- Approved fields only
- USB-only operational exports
Safe imports
Preview CSV and XLSX data without executing formulas or macros, then resolve duplicates and row-level errors.
- Reusable mapping profiles
- Dry run and duplicate detection
- Explicit final confirmation
BUYER REP MANAGEMENT
Dedicated Buyer Rep workspace
Keep outside buyers separate from retail customers while preserving every connected identity, document, note, and activity record.
- Create a new Buyer Rep in one workflow
- Convert an existing customer without losing history
- Search, filter, and paginate large activity histories
Connected vehicle purchases
Assign an existing inventory vehicle to a Buyer Rep without duplicating the vehicle or re-entering saved acquisition details.
- Vehicle, auction, purchase amount, and funding source
- Fees, flooring exposure, title status, and balance
- Clear warnings when a purchase is not fully paid
Auction obligations
See what the dealership owes each auction and record completed payments with the date, method, amount, and reference preserved.
- Buyer Rep, vehicle, due date, and payment status
- Overdue obligations clearly highlighted
- Reserved auction funds kept separate from dealership income
Receivables and Quick Collect
See what every Buyer Rep owes, open the oldest overdue balance, and begin collection with the balance and charge allocations already prepared.
- Acquisition, Buyer Rep, flooring, title, and transport charges
- Payment purpose tied to the purchase or vehicle
- Disputed and waived charges blocked from collection
Deposits and money out
Receive deposits, apply available credit, issue refunds, and record reimbursements, cancellations, auction refunds, and other adjustments.
- Complete deposit history
- Dedicated Buyer Rep payment and money-out tools
- Global payment history across all buyers
Financial control and traceability
Recognize only earned dealership fees as income while maintaining a complete ledger of charges, payments, credits, deposits, refunds, and adjustments.
- Role-based permissions for financial actions
- Append-only financial history
- Documented reversals instead of silent deletion
More interface previews, collections, and Buyer Rep tools
01 · COMMAND CENTER
Know what needs attention today.
See inventory movement, open deals, payment activity, collection pressure, and title deadlines from one calm starting point.
Tap to view the preview02 · CONNECTED INVENTORY
Track every vehicle through its full lifecycle.
Keep acquisition, recon, availability, deal status, asking price, and permanent vehicle history connected instead of scattered across tools.
Tap to view the preview03 · DEAL WORKFLOWS
Move each deal forward without losing the record.
Work cash, outside-finance, and BHPH deals with visible status, exact calculations, and preserved history from draft through closing.
Tap to view the preview04 · BHPH COLLECTIONS
Focus the team on the accounts that need action.
Review aging, past-due balances, promises, payoff work, and collection notes in one purpose-built queue.
Tap to view the previewNEW · BUYER REP MANAGEMENT
Control every Buyer Rep dollar from purchase to payoff.
Connect outside buyers, inventory vehicles, auction obligations, deposits, receivables, payments, fees, titles, and financial history without duplicate records.
Explore Buyer Rep Management- Auction obligations and restricted funds
- Quick Collect with smart allocations
- Deposits, refunds, and money-out tracking
- Complete append-only Buyer Rep ledger
These are static ClozBox interface previews using a dedicated demo dealership. The public website has no connection to a ClozBox appliance, dealership database, internal application route, or production record.
Clear about what’s included.
ClozBox does not send email or SMS, connect directly to lenders or credit bureaus, fetch online appraisals, syndicate inventory, process card payments internally, or replace legal counsel. “External card” records a payment processed by a separate card processor.
See your next day
with ClozBox.
Explore complete workflows, or talk through your dealership’s needs.
Explore pricing