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BUYER REP MANAGEMENT

Complete Buyer Rep financial control.

Track Buyer Rep vehicles, purchases, deposits, receivables, auction obligations, payments, fees, titles, and activity in one connected workspace.

01

Dedicated Buyer Rep workspace

Keep outside buyers separate from retail customers while preserving every connected identity, document, note, and activity record.

  • Create a new Buyer Rep in one workflow
  • Convert an existing customer without losing history
  • Search, filter, and paginate large activity histories
02

Connected vehicle purchases

Assign an existing inventory vehicle to a Buyer Rep without duplicating the vehicle or re-entering saved acquisition details.

  • Vehicle, auction, purchase amount, and funding source
  • Fees, flooring exposure, title status, and balance
  • Clear warnings when a purchase is not fully paid
03

Auction obligations

See what the dealership owes each auction and record completed payments with the date, method, amount, and reference preserved.

  • Buyer Rep, vehicle, due date, and payment status
  • Overdue obligations clearly highlighted
  • Reserved auction funds kept separate from dealership income
04

Receivables and Quick Collect

See what every Buyer Rep owes, open the oldest overdue balance, and begin collection with the balance and charge allocations already prepared.

  • Acquisition, Buyer Rep, flooring, title, and transport charges
  • Payment purpose tied to the purchase or vehicle
  • Disputed and waived charges blocked from collection
05

Deposits and money out

Receive deposits, apply available credit, issue refunds, and record reimbursements, cancellations, auction refunds, and other adjustments.

  • Complete deposit history
  • Dedicated Buyer Rep payment and money-out tools
  • Global payment history across all buyers
06

Financial control and traceability

Recognize only earned dealership fees as income while maintaining a complete ledger of charges, payments, credits, deposits, refunds, and adjustments.

  • Role-based permissions for financial actions
  • Append-only financial history
  • Documented reversals instead of silent deletion
THREE BUYER REP STORIES

See the Buyer Rep workflow at a readable scale.

Every name, vehicle, VIN, auction, reference, date, and amount shown is fictional demonstration data.

Add a rep and connect a vehicleConvert a fictional customer and reuse a saved inventory record without duplicate entry.

See whether ClozBox fits your dealership.

Join the first-release waitlist or request a practical product walkthrough.

Join the waitlist View demo options
ClozBox

The online storefront sells and supports ClozBox. Dealership operational data stays on the local appliance and is never stored here.

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© 2026 ClozBox. Software is licensed for use with an authorized ClozBox appliance.

ClozBox is an administrative and record-keeping tool. It does not provide legal, tax, accounting, lending, or state-specific compliance advice.